I GENERAL DUTIES AND RESPONSIBILITIES

1.         All Executive Committee members must be enrolled in full-time classes and pay full-time student fees and be recognized by Council as an active member of the Student Union as per the UPEI SU Constitution, Article IV.

2.         The Executive Committee Members shall be:

A. President

B. Executive Vice President

C. Vice President Activities

D. Vice President Finance

3.         The Executive Committee (Executive) shall receive, budget, administer, and have audited, all monies, properties, and securities of whatever nature that may be placed in the custody of, or that may become, the property of the University of Prince Edward Island Student Union (UPEI SU).

4.         A. The Executive Vice President and the Vice President Finance shall maintain no less than fifteen (15) scheduled office hours per week during the Academic Year.
B. The Vice President Activities shall maintain no less than twenty-five (25) scheduled office hours per week during the Academic Year.
C. The President shall maintain no less than twenty-five (25) scheduled office hours per week during the Academic Year.

5.         The Executive shall meet weekly during the Academic Year and whenever possible during the summer months.

6.         Each Executive shall present, at the Fall and Winter General Meetings, a

report detailing their activities undertaken to date as an Executive. These reports should also appear in all student media.

7.         Following the end of their term, there shall be a one-week overlap wherein the outgoing Executive maintain office hours so as to orient the incoming Executive to their duties and responsibilities. Each Executive shall present a written report to their successor to aid in the continuity of initiatives and in the maintenance of institutional memory.

8.         Each Executive shall have co-signing authority on all UPEI SU cheques to an amount as specified in the UPEI SU Finance By-Law, or as otherwise determined by the UPEI SU Council (Council).

II INDIVIDUAL DUTIES AND RESPONSIBILITIES

 The Vice President Finance shall:
A. be appointed upon the recommendation of Hiring Board;
B. attend Council meetings as a non-voting member;
C. attend Executive Meetings as a voting member;
D. ensure that the financial records of the UPEI SU are properly kept;
E. be responsible for keeping the Executive Committee informed of all issues which pertain to the finances of the UPEI SU;
F. present financial reports as required by Council and to the members of the UPEI SU;
G. receive and present to Council any requests for funding or donations as decided by the Executive;
H. oversee the operations of The UPEI Student Union Newspaper and Nexus Yearbook, and;
I. perform other duties as required.